Parkland X-C Ski Club, Executive Meeting, Sep 26, 2006

REPORTS:

Treasurer: Claude Sam

- Claude reported that at the end of August the club had:
$108.00 General Fund
$1154.60 Loppet Fund
$1000.00 GIC
Discussion occurred re: increasing membership fee as expenses have increased (Kerry Wood
rental, Postal Box, Insurance etc). As our major expenses have already been paid the executive felt the fees should remain as is for now. It was recommended that fees be reviewed again next year.
Signing Authority needs to be updated. The President, Treasurer and Mountain Tour chairs generally have signing authority. Bonnie will e-mail minutes of AGM to those executive members so that changes can be made at the bank.

Publicity: Dale Ferguson

Dale has asked the Advocate to publish ski related pictures in the Red Deer paper. They require close-ups and names to publish. Dale will ask the membership to send him pictures.
CKGY continues to broadcast ads on mtgs/trips. Members suggested Dale contact CKUA (101.3) and the new Lacombe station (94.1).
Don suggested we may want to publish a brochure with trail maps and our trip schedule. This would need to be funded by advertisers.

Social Directors: Brian Davies and Carol Lindner

Will continue with meeting snacks. Sign up sheet with be sent around at October mtg.
Looking for new ideas re: X-mas meeting social.
Date for trail clearing is October 15th. Don will review trails to determine which one is most needy. Carol and Brian will members to volunteer to provide food for trail clearing party.

Day Tours: John Duke

John will call for volunteers at the October mtg to run day tours.
Don would like to highlight trails available locally. He suggests we get a list of local trails (ie: College, Heritage Ranch, Delburne Rd to Rotary Park/Piper Creek) as well as other close trails (Crimson Lake, Gull Lake, Innisfail) and book day tours on them ASAP . If there is not enough snow to ski, the plan would be to hike it so we can still get familiar with the trail.
Lessons have been set for Monday/Wednesday in January - Jan 8, 10, 15, 17. The dates will be advertised in the Winter Activity Guide. Dates may change if snow conditions are poor. Don and Mike volunteered to help with lessons.

Mountain Tours: Steve Davies

Steve presented the proposed mountain tour schedule. All trips are booked and details will be published in the newsletter.
Steve will submit the Alpine Club membership.
Backcountry passes should be purchased if staying in hut overnight. Tour leaders will discuss this with participants when applicable.
Pat moved the executive approve the mountain tour schedule as circulated.
Seconded by Mike
CARRIED
Costs were reviewed for trips now that club has the actual SAT phone costs.
Pat moved we amend the trip float fund charge to $9.00/weekend and $4.00/day for tours over two days in duration
Seconded by Carol
CARRIED
When two tours are booked on the same weekend, the mountain tour chair will rend a second phone.
Jane agreed to book hostel for tour leader course.

Newsletter: Terry Ferester

Club meeting date was confirmed for newsletter: October 10 @ 7:30 - Kerry Wood
Terry requested Don submit Presidents message for October newsletter ASAP. Don tried to weasel his way out of it but was not successful.
Terry requested information be sent to him by 15th of the month to give him time to format and finalize newsletter.

Webmaster: Dick Pawloff

Dick requested current information with specifics be submitted to him in a timely fashion.

BUSINESS:

Tour Leader Course: Dates have been set – Mar 9/10 in town; March 30-31 at Beauty Creek. Brian reported that members from other clubs may request to attend as a result of presentation at XC Alberta meeting. Mike agreed to do NAMS. Brian warned members to watch for poor quality maps being published by Maptown in Calgary. Brian has expressed concerns to local businesses.
Bob Johnstone trail naming proposal: Don reported that another group has proposed that a section of the Transcanada trail be named after Bob. If this proposal is not successful, our proposal to rename the upper trails at Riverbend may be considered. Don will pursue with the new manager at Riverbend.
River Bend Liaison:
- Pat will be the designated liason with River Bend and will attend the liaison meetings. All feedback should be channeled through Pat..
- Don reported that Riverbend would like us to man the clubhouse on the weekend. We unanimously turned them down as we felt this was part of their mandate.
Trail maintenance work party has been set for October 15th from 10 am – 1 pm. This will be announced at our October meeting.
Heritage Ranch snowmobile:
- Don reported that it is now housed in Mark’s garage. A portable garage has been purchased so machine can be left at Heritage Ranch. The club needs to look into insurance/licensing. Don to negotiate insurance coverage with city. - Snowmobile needs the Kinsmen logo put on it. Don has requested logo from club.
- Club also will have something on the snowmobile to highlight Bob Johnstone’s role in obtaining it.
Track Setting Proposal: Don reported that the city is busy realigning departments. They know about our proposal and sound positive however can not deal with it at this time. The club has recommended 2008 as the target year but as long as we have volunteers we are prepared to slide this proposed date back if needed.
General meeting guest speakers: item tabled to next executive meeting. Don needs help!!
General club meeting format: Don proposes trip reports go in the newsletter only. He plans to keep the meeting portion as short as possible so club can focus more on presentations and socializing.
“Senior Jackrabbits” proposal: Susan Hall and Dee Thompson attended meeting to present information about their “post-jackrabbit” club that they have formed and would like to be affiliated with the Parkland XC Ski Club. Information re: purpose, society # benefits, banking, membership in CCA, insurance and publicity/newsletter information was shared.

Dick moved that Parkland XC Ski Club be affiliated with this new club of senior jackrabbits.
Seconded by Terry
CARRIED
.
Loppet commitment: The Loppet has been set for February 3/07. The Executive continues to unanimously support this event and recognizes that lots of work needs to be done. A new Loppitt chief must be designated. This will be discussed further at our next meeting. Don will book Riverbend for this date.

Meeting adjourned at 9:45 pm. Next executive meeting: October 24 @ Brian and Carol’s in Innisfail.


	\| Home \| Avalanche, Weather, Road ... \| Contacts \| Courses/Lessons \| Day Trips \| Loppet Pages \| Membership \| \| Mountain Tours \| Newsletter \| Photo Gallery \| THE PARKLAND CROSS COUNTRY SKI CLUB EXECUTIVE MEETING PRESENT: Don Wales, Patrick Gleason, Carol Lindner, Brian Davies,, Johni Duke, Mike Spencer, Dick Pawloff, Bonnie Robertson, Terry Ferster, Claude Sam, Dale Ferguson, Jane and Steve Davies REPORTS: Treasurer: Claude Sam - Claude reported that at the end of August the club had: $108.00 General Fund $1154.60 Loppet Fund $1000.00 GIC Discussion occurred re: increasing membership fee as expenses have increased (Kerry Wood rental, Postal Box, Insurance etc). As our major expenses have already been paid the executive felt the fees should remain as is for now. It was recommended that fees be reviewed again next year. Signing Authority needs to be updated. The President, Treasurer and Mountain Tour chairs generally have signing authority. Bonnie will e-mail minutes of AGM to those executive members so that changes can be made at the bank. Publicity: Dale Ferguson Dale has asked the Advocate to publish ski related pictures in the Red Deer paper. They require close-ups and names to publish. Dale will ask the membership to send him pictures. CKGY continues to broadcast ads on mtgs/trips. Members suggested Dale contact CKUA (101.3) and the new Lacombe station (94.1). Don suggested we may want to publish a brochure with trail maps and our trip schedule. This would need to be funded by advertisers. Social Directors: Brian Davies and Carol Lindner Will continue with meeting snacks. Sign up sheet with be sent around at October mtg. Looking for new ideas re: X-mas meeting social. Date for trail clearing is October 15th. Don will review trails to determine which one is most needy. Carol and Brian will members to volunteer to provide food for trail clearing party. Day Tours: John Duke John will call for volunteers at the October mtg to run day tours. Don would like to highlight trails available locally. He suggests we get a list of local trails (ie: College, Heritage Ranch, Delburne Rd to Rotary Park/Piper Creek) as well as other close trails (Crimson Lake, Gull Lake, Innisfail) and book day tours on them ASAP . If there is not enough snow to ski, the plan would be to hike it so we can still get familiar with the trail. Lessons have been set for Monday/Wednesday in January - Jan 8, 10, 15, 17. The dates will be advertised in the Winter Activity Guide. Dates may change if snow conditions are poor. Don and Mike volunteered to help with lessons. Mountain Tours: Steve Davies Steve presented the proposed mountain tour schedule. All trips are booked and details will be published in the newsletter. Steve will submit the Alpine Club membership. Backcountry passes should be purchased if staying in hut overnight. Tour leaders will discuss this with participants when applicable. Pat moved the executive approve the mountain tour schedule as circulated. Seconded by Mike CARRIED Costs were reviewed for trips now that club has the actual SAT phone costs. Pat moved we amend the trip float fund charge to $9.00/weekend and $4.00/day for tours over two days in duration Seconded by Carol CARRIED When two tours are booked on the same weekend, the mountain tour chair will rend a second phone. Jane agreed to book hostel for tour leader course. Newsletter: Terry Ferester Club meeting date was confirmed for newsletter: October 10 @ 7:30 - Kerry Wood Terry requested Don submit Presidents message for October newsletter ASAP. Don tried to weasel his way out of it but was not successful. Terry requested information be sent to him by 15th of the month to give him time to format and finalize newsletter. Webmaster: Dick Pawloff Dick requested current information with specifics be submitted to him in a timely fashion. BUSINESS: Tour Leader Course: Dates have been set – Mar 9/10 in town; March 30-31 at Beauty Creek. Brian reported that members from other clubs may request to attend as a result of presentation at XC Alberta meeting. Mike agreed to do NAMS. Brian warned members to watch for poor quality maps being published by Maptown in Calgary. Brian has expressed concerns to local businesses. Bob Johnstone trail naming proposal: Don reported that another group has proposed that a section of the Transcanada trail be named after Bob. If this proposal is not successful, our proposal to rename the upper trails at Riverbend may be considered. Don will pursue with the new manager at Riverbend. River Bend Liaison: - Pat will be the designated liason with River Bend and will attend the liaison meetings. All feedback should be channeled through Pat.. - Don reported that Riverbend would like us to man the clubhouse on the weekend. We unanimously turned them down as we felt this was part of their mandate. Trail maintenance work party has been set for October 15th from 10 am – 1 pm. This will be announced at our October meeting. Heritage Ranch snowmobile: - Don reported that it is now housed in Mark’s garage. A portable garage has been purchased so machine can be left at Heritage Ranch. The club needs to look into insurance/licensing. Don to negotiate insurance coverage with city. - Snowmobile needs the Kinsmen logo put on it. Don has requested logo from club. - Club also will have something on the snowmobile to highlight Bob Johnstone’s role in obtaining it. Track Setting Proposal: Don reported that the city is busy realigning departments. They know about our proposal and sound positive however can not deal with it at this time. The club has recommended 2008 as the target year but as long as we have volunteers we are prepared to slide this proposed date back if needed. General meeting guest speakers: item tabled to next executive meeting. Don needs help!! General club meeting format: Don proposes trip reports go in the newsletter only. He plans to keep the meeting portion as short as possible so club can focus more on presentations and socializing. “Senior Jackrabbits” proposal: Susan Hall and Dee Thompson attended meeting to present information about their “post-jackrabbit” club that they have formed and would like to be affiliated with the Parkland XC Ski Club. Information re: purpose, society # benefits, banking, membership in CCA, insurance and publicity/newsletter information was shared. Dick moved that Parkland XC Ski Club be affiliated with this new club of senior jackrabbits. Seconded by Terry CARRIED . Loppet commitment: The Loppet has been set for February 3/07. The Executive continues to unanimously support this event and recognizes that lots of work needs to be done. A new Loppitt chief must be designated. This will be discussed further at our next meeting. Don will book Riverbend for this date. Meeting adjourned at 9:45 pm. Next executive meeting: October 24 @ Brian and Carol’s in Innisfail.