PRESENT: Patrick Gleason, Dick Pawloff, Brian Davies, Carol Lindner, Pam Ralston,
Don Wales, Claude and Nicole Sam
ABSENT: Karen Weisgerber
The meeting started at 7:45 p.m.
REPORTS:
President:
Pat distributed copies of the agenda. The first item was the follow-up on a vague request for help from the Medicine River Wildlife Rehabilitation Centre in planning, organizing, and/or hosting a racing event as a fundraiser for their organization. Since it is too late to schedule a loppet, a poker rally was suggested as an alternative. Pat will contact the group again to clarify what they expect in terms of involvement from our club.
Treasurer:
Jenni received the annual information package from Cross Country Alberta which includes online registration procedures and their insurance policy. Jenni will read the insurance policy carefully, especially as it relates to mountain and glacier tours, and pass the information on to Pat and Claude.
Quite a few registrations were received but Jenni has been unable to enter new members in the CCA database because of a glitch in their software. She will email CCA and ask them to correct the problem. The CCA also would like us to specify if members have certifications such as CANSI, NCP or tour leadership. Since we don’t have any formal instructors and very few CANSI graduates, it was agreed to ignore this request.
Jenni requested a motion to change the signing authority for the Treasurer from Mike Carley to herself. Carol moved and Pam seconded the motion
“to remove Mike Carley and include Jenni Duke as a signing authority for the Treasurer’s accounts.”
MOTION CARRIED
Jenni brought good news that Barb has just moved back to the Red Deer Regional Hospital and will probably be in the Rehabilitation Unit 3512 for the next couple of months. Instead of a trust fund, Jenni suggested a social gathering to raise money for Barb’s prosthesis. Don proposed a progressive dinner where people ski or walk from house to house, with appetizers in one place, main dish and dessert in others. He volunteered to organize it with Pam’s help.
Jenni spoke to Dennis Sjolie, the Biathlon’s director, and he has agreed to let our club invest $1,000 from his account into a savings certificate, with the interest deposited in our general account. Jenni will follow up.
Mountain Tour Chair:
All accommodations have been booked for the season. Claude will increase the bookings for Shunda Hostel to 14 for the November trip.
Social Directors:
Carol’s list of volunteer food providers has been filled. The trail party had 15 to 18 participants who did a lot of work and eating as well. Carol and Brian will organize the annual Wolf Howl for the December general meeting.
Publicity:
Pam distributed copies of a poster produced by Karen to be displayed in various facilities around town. Karen will continue to advertise our meetings in the local radio stations, newspapers and Shaw Cable.
Newsletter:
Don reminded us that the deadline for the November issue is Friday, October 29. Brian will submit a short description of the tour leader program and the prerequisite courses. He will also repeat this information at the general meeting to pinpoint interest in specific courses. If enough interest is shown by potential tour leaders, prerequisite courses will be completed this year, with the actual tour leader course scheduled for the following year.
Day Tours and/or Lessons:
Pam is still working on a schedule for the Sunday tours and will submit a tentative list to Don by Friday. Don suggested a return to formal lessons since the Sunday tour format only allows very limited instruction during these excursions. Lessons could be given at Great Chief Park taking advantage of the tracks already set for the Jackrabbits. Pam will contact Jerry Tennant, the City’s Athletics Section’s programmer who has acted as facilitator for our Club in the past.
Secretary:
Nicole submitted a club listing and an event listing (Loppet) to the Community Services Activity Guide Coordinator. She will proof the first draft on November 2.
Website:
Dick polled the executive’s opinion on whether the list of courses should be deleted from the website and the unanimous answer was YES.
Dick agreed to continue working on the club’s history book, but deplored the fact that no photos were submitted to that effect last year. It was suggested that Lorna Townell be contacted to get some good prints from last year’s photo exhibit. If digital photos are submitted to Dick instead of prints, the cost of printing will have to be charged to the Club’s general account. This item will be discussed further at the next exec meeting.
In response to Dick’s concern about the expenditure incurred last year for this initiative, the executive also unanimously agreed that the Picture of the Year Contest should be run again this year
Dick would also like the Club to give recognition to the person giving us free space for our website. Pat moved and Don seconded that
“Dick Pawloff will present a gift in the amount of $25.00 to Bernd Boesemeyer, of Eagle PC in Calgary, as a token of gratitude for his contribution to the Club’s website”
MOTION CARRIED
NEW BUSINESS:
Presentation for November General Meeting
Pat has been unable to reach Valhalla regarding the possibility of displaying their ski equipment and clothing at our next general meeting. He will try one more time. If he is unsuccessful, he will contact the executive to organize a show & tell with our own gear and clothing..
Next Exec Meeting:
Pam volunteered to host the next meeting on November 23 at 7:30 p.m.