Parkland Cross Country Ski Club
November 25, 2008
Minutes

Present: Sandy Vradenburgh, Dick Pawloff,  Peggy Gougeon, Brian Davies, Linda Dickin, Vance Buckwald,, Richard Townell
Absent with regrets: Mike Spencer, Steve Irwin, Dale Ferguson

Business:
1.

  • Treasurer: 
  • Balance in General acct. $2613.25
  • Balance in Loppet acct. $1426.23
  • GIC $1069.00
  • Total for Parkland X-C $5108.48
  • Associate Accnts:  Biathlon - $57.76/Biathlon GIC $1000.00/Jr. Jackrabbits $889.34/Sr. Jackrabbits 0 balance total assets:  $7055.58
  • $180.00 pd out to Cross Country Alberta
  • $142.65 pd out for web site
  • Membership list sent out to Brian for distribution to active TLs  We have a membership of 80 adults/13 children
  • Sent letter to Cross Country Alberta regarding our payment to make sure we are registered & insured.
  • Vice President:  October 28, 2008 Meeting Minutes:  Vance noted that on the Oct. 28/08 minutes it was recorded that the course schedule was finalized by Vance & Steve should read by Brian & Vance.  Vance motioned to approve Oct. 28/08 meeting minutes with changes, 2nd by Richard. All in favor.
  • There are not enough people registered for upcoming courses so will keep promoting & will hold course when we have enough people to make it worth the cost. Brian will flag in upcoming newsletter.
  • Discussed Banff Film Festival-film on avalanche awareness – was geared towards younger group.
  • DVD available for a cost of $20.00 + shipping – Vance will order

 

  • Newsletter:  Cross Country Alberta covers insurance for training at school-Marilyn has form for cross country Alberta insurance info.
  • Reviewed Cross Country Alberta liability insurance manual-we are covered, includes training. Brian will follow up  & get more info on insurance
  • Still waiting for trip reports.
  • Don & Sandy will send some in.
  • Deadline for newsletter is December 9/08.
  • Dick is working on some history books
  • Need 6 people to run a class to make cost of using school worth it.
  • Web Site:  paid hosting fee up to date.

           

  • Publicity:  Brian & Steve will work on a brochure.
  • Richard met with Dale-advertised 2 public meetings on the Drive’s website, KG website, shaw cable, Vallhalla & at the Collicut center.
  • Asked members to keep an eye out for our ads.
  • Will try advertising in stores-Sandy will help out.
  • We can also advertise on the sandwich boards located along the trail system.

 

  • Social:  Sandy discussed new members – should we be do anything to help new members connect with others???  Discussed Exec. Ue name tags so new members can approach them for information.  Whoever chairs meeting can welcome new members & mention contacting executive (identified with name tags).  Executive will start wearing name tags.
  • Mountain Tour:  Steve absent-discussed mix up on Dec. 5 & 6/08 trip. Brian will see how he can write up trip to clarify dates.  Discussed making day trips, less people interested in skiing 2nd day.  Would we attract more members with day trips??? Would this change the culture of our club??? It was suggested we stay the same as we have been with the weekend trips.

 

  • Day Tour/Lessons:  Linda- no one is coming forward to lead day trips/no response.  Vance will get clarification on what we need to do to be covered for day trips & if we need a list of people for ski lessons & must sign a waiver. (Vance to get clarification on insurance questions).  Can we use appendix 2 for our waiver- Vance to clarify.  Mid December Community guide will be out & we can register as of Dec. 1/08 for lessons.  We need to have a waiver for people to sign prior to lessons.  Vance to clarify with Cross Country on our coverage.

2.           

  • New Business:
  • Snow machine – Don discussed Parkland Ski Club applying for a grant to purchase snow machine for Riverbend Society-everyone ok with this.
  • Don called to meeting at Riverbend re Oct. 1997 agreement on trail setting/trail maintenance. (revised agreement) Kept our involvement in agreement. We would provide volunteers to maintain trails for special occasions.  List of who would drive skidoos to maintain trails.  City will provide public liability insurance.  It was agreed we should still be involved.  Don will forward agreement to exec..

3.

  • Old Business:
  • Course Schedule-Brian & Vance
  • First Aid Course – Brian still working on setting up.as maybe an evening course as there is a trip booked every weekend. Might have to be completed in January.
  • Don attended Hike Alberta meeting.
  • Avalanche 1 course update – Steve & Mike
  • Funds left over from fruitcake session to go to Dick.
  • Campbell Ice fields – not booking as fast as we’d like-should still get discount.  Possibly look at something else for next year such as Blanket Glacier. 
  • Policy Manual revisions – table to next meeting.

Meeting adjourned at 9:30pm

    • Next executive meeting will be held on January 27/09 @ 7:30pm at 47 Jones  Cres. Peggy’s place-phone 403-340-1916.  If you are allergic to animals you might not want to come, I have 3 dogs & a cat……..