Parkland Cross Country Ski Club
Year End Executive Meeting
(Changing of the Guard)
May 29, 2008
Minutes

Present: Steve Irwin, Sandy Vradenburgh, Don Wales, , Dick Pawloff, Dale Ferguson, Mike Spencer, Peggy Gougeon, Jane Davies, Brian Davies, Linda Dickin, Vance Buckwald, Richard Townell
Absent with regrets: John Duke, Steve Davies

Business:
1.

  • Treasurer Change:  Books need to be audited-Claude will do
  • Leave Don, Mike & Claude on as signing authority – need to add Dick Pawloff as signing authority

2.

  • Mountain Tour Chairman:  Jane will meet with Steve to hand over paperwork & to go through the archived paperwork & clean out the files.
  • Jane & Steve will review books for accuracy & decide if we need to have an audit done.
  • Signing authority for mountain tour funds needs to have Steve Irwin added.
  • Dick mentioned he would like to see year end statement breakdown/summary of bank account for Mountain tour funds. Jane will present at next meeting.
  • Tour leaders meeting in September.
  • Day trips- should have schedule in advance, people willing to drive 3-4hrs & ski & drive back same day.
  • Should work day trip schedule in with mountain tour schedule in September.
  • We have to run day trip ideal past executive prior to contacting members.
  • Must be a member to go on any out of town day trips & you don’t have to be a member to go on local day trips.
  • Steve will co-ordinate trip leaders for mountain day trips.

One of the jobs of the board is to get new people to join the organization.
Publicity and membership growth should be on the agenda.
We should invest time and money toward this goal.

One of our goals should be to leave a not just an environmental (in our case sport) legacy but to leave an organizational legacy (a younger membership).

Ideas for attracting a younger membership:

-Networking with schools and environmental clubs.
-Facebook site (eg. Sustainable Red Deer)
-Colleges can be a source of members but student membership can be transitory
-If you can attract members in their early thirties they may become your core members.
-Portray our organization as “alternate”

3.

  • “Graying” of the Parkland Ski Club- is it a concern?  Suggestions from the Red Deer River Naturalists (see below)  – food for thought for the next winter’s ski season.

4.

  • Information from Revenue Canada regarding volunteer organizations. Do we need to clean up our act??

5.            Information exchange for the positions of Vice President, Treasurer, Day Trips &             Lessons Position, Publicity & Mountain Tour Chair.

Linda mentioned deadline for ad to go in Recreation guide is June 12/08. She will run ad stating that our meetings take place on the 2nd Tuesday of every month @ 7:30 @ Kerry Wood Nature Centre starting in October.

Lorne Daniel Meeting (this was a meeting between members of the RDRN and a local consultant- Lorne Daniel regarding a phenomena that we are experiencing; that of an aging club.  There might be some good ideas here that may apply to the Parkland Ski Club)

Brian – discussed Avalanche Tech 1 Course training for 2 members.

Carol motioned to approve funding 2 members for Avalanche Tech 1 training up to a maximum of $1500.00 per person. 2nd by Brian. Motion passed.

Member will be responsible for their own lodging during training.

Dick asked new executive members if it was a problem adding their email/phone no. to our executive listing on the website etc.

Linda gave Dick info on campout in June to send out to all members to see who was interested in a camp out.

 

    Next executive meeting to be decided.