Parkland Cross Country Ski Club
February 24, 2009
Minutes
at the Spencer Home

Present: Sandy Vradenburgh, Dick Pawloff, Peggy Gougeon, Brian Davies, Mike Spencer, Don Wales, Steve Irwin,Vance Buchwald, Richard Townell
Absent with regrets: Linda Dickin

Reports:

Past President: Don Wales
Discussed Riverbend Society-problems, we will wait and see what happens. Don will meet with board in March.
Community Sports Volunteer Award Banquet – decided we would nominate Pat Gleason. Don will look after the paper work.

Treasurer:
No copy handed out of account balances. Dick read of balances in accounts. Approved by Brian, 2nd by Sandy, All in favor.

Vice President: Nothing at this time.

Newsletter: Things are going smoothly. Corrected Frank’s email address & will correct Jenny’s. Deadline for reports is Feb. 28/09. Should be able to finish Margarets story by the end of April. Will put AGM in newsletter.

Should we send newsletter out to the Hostel Association??? Brian will send ½ doz. Copies out to the association: Attention: Betty Joe & bring 4 – 6 copies to the general meetings.

Web Site: Nothing to report
Publicity Richard Nothing at this time.

Social: Sandy booked April 14/09 for AGM.
Will send info to Dick for website & to send notice out to members on who brings what for the potluck.
A-D: Salad
E-O: Desert
P-Z: Main
Brian will note AGM info in the newsletter

Mountain Tour: Steve – Bank Stmt. Balance: $5,779.42
Blanket booked for next year.
Error in fees for Elk Lake trip in January only charged $41.50 should have been $61.00. but we didn’t lose any money.

Day Tour/Lessons: Linda-Absent
Brian & Carol ran a day trip on Feb 16, 2009 in Innisfail-(10 people showed up)
Still waiting for funds to come in for ski lessons.

New Business:
Mountain tours – who has the final say to participants on Mtn. tours-it was decided that the tour leader should have final say. The executive should be aware of any problems so they are there for back up. It was suggested we put criteria in our policy manual.
Annual Return with province due to be filed by the end of March. Must be audited & approved by the President & Vice President and General Meeting.
Dick will remove the avalanche beacons/shovels & probes in the Return and .change skidoo & Sat phone depreciation to 20%, as well as present return at March general mtg.
After some discussion there was agreement that effective with the next ski season, 2009/2010, the Mountain Tour Account will be included in the Societies Return.
Vance will do a presentation on his trip to Aconcogua at our March general meeting.
Discussed using the funds in our GIC to support Marni Stokoe in shooting & skiing. Mike will talk to Dennis Sjolie.
Steve motioned that fees should be waived for $9.00 float & beacon rental for anyone under 18yrs of age. Brian 2nd. All in favor. This will be mentioned at our March general meeting & put in the newsletter.
Discussed adding new leaders-will run leadership courses next year.
Mike motioned that we reimburse 1st Aid costs for members who paid for their own First Aid Course, 2nd by Steve. All in favor.
We will support a grant application by Red Deer Nordic Ski Club to purchase summer training gear.
Dick discussed Jr. Jack Rabbit-signed themselves on with Cross Country Alberta without signed Waivers. They should be signed up through us & have a waiver signed. Dick will work on correcting this for the next season.

Old Business:
Dick is still waiting for some recommendations for the changes to job descriptions from all members of the exec. The last ones were given to him, he will make the changes & then present to the exec to confirm changes are complete & accurate.
Mike will ask Mark Meunier if he would be interested in taking over the loppet.
Mike motioned we offer Mark a lifetime membership, 2nd by Don, all in favor.
Exec Elections: Nominating Committee???
Suggestions for Secretary-Judy Ziemer, Claude & Nicole
Suggestions for Social – Jen Ferray

Meeting adjourned at 9:15pm

Next executive meeting will be held on Mach 24, 2009, 7:30 PM at Don's place.